Delivering Enterprise Asset Intelligence for Educational Institutions

Education Institutes providers would agree that their operations could benefit from improved efficiency, especially in managing the vast number of equipment and IT devices.
Automated asset tracking helps to improve efficiency and save costs for education business, which are tasked with managing hundreds of pieces of equipment, files and other assets across large facilities.
See the location of items in real-time for visibility into workflow status and resource planning.
Reduce capital expenditures and rental costs through efficient use of equipment and ensure compliance with maintenance and regulated processes.

 

Keeping everything in a centralized database

Supplies such as IT supplies, consumables and medications are often misplaced, out of stock or expired because there is no a definitive system to monitor inventory changes.
High usage levels and access by multiple users who do not monitor stock levels lead to inaccurate inventories and unnecessary rush orders to meet teacher needs.
Purchasers need to know when various consumables are nearing re-order status, with minimal staff monitoring.
In many cases, K-12 schools and colleges buy unnecessary extra supplies because their manual asset tracking systems can’t show them what have been already purchased. This risk is eliminated when using a Smartx cloud-based platform.
Suppliers of stock rooms items gain complete visibility into all inventory stored at their multi-locations or sites.

Student Monitoring and Protection flyer

WE’RE BRIDGING THE GAP BETWEEN DIGITAL AND PHYSICAL – AND THIS IS WHERE WE TALK ABOUT IT.

 

High value asset tracking solution

Enables quick and efficient asset searching and reporting capabilities

Datacenter & IT Asset Inventory

Track high value computer equipment on and off the network, increase security.

Speedy and Accurate Inventory Management

Most Educational providers would agree that their operations could benefit from improved efficiency, especially in managing vast number of equipment. Reduce staff time spent on searching for, delivering, maintaining, and cleaning equipment through real-time status and location of equipment. Without the intensive labor, companies can afford to replace the annual audit with weekly or even more frequent inventory counts. Smartx Hub® supports multiple fixed and mobile data collection technologies including Bar Coding, RFID, In one central area you store all the lifecycle details of an asset; such as, purchasing, warranty, maintenance, physical location and other key dates or documents.

Mobile Asset Management Solution

Quickly locate critical equipment when it's needed to avoid purchasing new

Equipment & Tool Tracking and Maintenance

Smartx Hub® gives you anytime anywhere access to real-time asset information

Automate Tracking at the Stock Room

Stockroom module allows the tracking of non traditional assets such as stockroom, inventory and consumable items. If you were tracking consumables you could assign various quantities to locations and check them out reducing the inventory on hand. If items are returned, you can check the quantity back into inventory thus increasing the inventory on hand With Smartx solution is possible to automate expiring product stock alerts are sent to purchasers, allowing timely re-ordering.

Fixed Asset Tracking

Optimize your inventory and streamline the supply chain with real-time location technology.

Regulatory Compliance

Comply with various regulations such as Sarbanes Oxley Section 404, Financial Accounting Standards Board ASC 360, and others

Automate Tracking of Supplies and Medications

RFID readers, which provide an on-the-spot reading of RFID tags, allow workers to perform quick and accurate inventories or search for specific items that could be misplaced in the supply room. Automated inventory updates help reduce lost and stolen supplies, non-charged consumables and the time spent locating supplies. With Smartx solution is possible to automate expiring product stock alerts are sent to purchasers, allowing timely re-ordering.

Asset Management and Inventory flyer

RFID Benefits

Reads multiple tags simultaneously
Does not require line of sight (excluding metal/liquid)
Read ranges: from several feet up to 25' or more (Gen2 Passive UHF on a mobile handheld reader)
Improves asset inventory audit accuracy
More efficient than manual or barcode processes (75-95% more efficient in most cases)
Real-time inventory audit reconciliation (Found, missing, misplaced assets)
Efficiencies enable more frequent inventories resulting in better asset visibility.

Types of Assets

  • IT Assets
  • Lab equipment
  • Telecom equipment
  • Firearms
  • Manufacturing equipment
  • Capital assets
  • Government Furnished Property
  • Medical Equipment
  • Furniture
  • Vehicles
  • Artwork
  • Books, documents, and files
  • Almost any other type of asset

Features

IT Assets Lab equipment Telecom equipment Weapons/Firearms Manufacturing equipment Capital assets Government Furnished Property Medical Equipment Furniture Vehicles Artwork Books, documents, and files Almost any other type of asset
Smartx Hub® Platform is a web-based asset inventory and management, allowing customers to enjoy the best user experience and simplest deployment available. No expensive software licenses are needed. Smartx® takes care of the networking, hosting, and product maintenance for you, letting you focus on your rental management business. Data is automatically backed up daily. For our larger customers, traditional enterprise licensing is available, and Smartx Hub® can be integrated with existing databases or servers.
The Smartx Hub® Asset Manager is a powerful tool that will help you in managing your inventory and quickly locate the assets. In it, users can view important information about your asset like status, current location, container location, barcodes, and serial numbers. Tagged assets and individuals are detected, the massive inflow of data is processed by the system to identify, locate and decipher events of particular importance.
Smartx Hub® allows the scheduling of equipment or parts maintenance events and performing/logging these maintenance events at the proper time. The ability to schedule both one-time and recurring maintenance, and then perform/log these events with uploaded reports provides a full and complete audit trail. With after-action reports, you will be able to see when equipment maintenance is performed, what it cost, who it was performed by, and any notes provided.
Tracking the chain of custody is keeping a record of asset transfers among people, "when" and "who". It seems very simple and straightforward, but it is actually very difficult to do if you are using emails or excel sheets to track physical assets. The Smartx Hub® action module enables you to checked-out/in your assets. It reduces assets losses, write-offs, and purchasing costs by instantly logging essential equipment transaction data in a central location. This tracking tool helps you eliminate data entry errors and ensure you always know who has which assets, where they are located, and when to expect them to be returned.
The Smartx Hub® adds the convenience of a fully integrated, straight-line depreciation system to the core of our asset management software. The Smartx Hub® Asset Depreciation module helps you manage and track depreciation for the purposes of accurate financial accounting. It’s built-in tracking methods allow you to monitor and report on the cost and value of your assets over their useful life. In addition, you can configure reports needed for tax and insurance purposes and warranty extension.
Smartx Hub® provides custom reports module. Reports can be Excel, PDF, or CSV format, depending on your needs. Web Reporting allows access to stock information online via a web browser on any smartphone or computer. This web-based inventory reporting feature only requires access to a PC or smartphone with a web browser and access to the Internet. Smartx Hub delivers standard reporting including: Exception Report ; Matching Report ; Lost Inventory ; Total Inventory ; Moved Assets

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