Delivering Enterprise Asset Intelligence for Healthcare

Most healthcare providers would agree that their operations could benefit from improved efficiency, especially in managing vast supplies of medical equipment.
Automated asset tracking helps to improve efficiency and save costs for hospitals, which are tasked with managing hundreds of pieces of equipment, files and other assets across large facilities.
See the location of items in real-time for visibility into workflow status and resource planning.
Reduce capital expenditures and rental costs through efficient use of equipment and ensure compliance with maintenance and regulated processes.

 

INVENTORY PROTECTION AGAINST EXPIRED AND RECALLED ITEMS

Supplies such as lab supplies, consumables, and medications are often misplaced, out of stock or expired because there are no definitive systems to monitor inventory changes.
High usage levels and access by multiple users who do not monitor stock levels lead to inaccurate inventories and unnecessary rush orders to meet patient needs.
Take a look at the pharmacy and the emergency room for daily examples of this type of problem.

ASSET CONDITIONS MONITORING

By collecting sensor telemetry data and using our advanced Condition Monitoring algorithms, are able to filter out non-vital data to accurately portray trend-line information, predict failure and provide alerts so that remedial actions can be scheduled before an equipment is about to stop functioning, thereby reducing downtime and avoiding lost capacity. Maintenance and replacements can be scheduled based on trendline and predictive analysis. The key to effective monitoring is not just collecting relevant data in real-time, but allowing you to act on this data immediately.

KNOW WHERE YOUR STAFF IS LOCATED

The Smartx Hub® Personnel Tracking System is a fully integrated personnel tracking solution that can monitor personnel in real-time. The system is powered by three key components:
- Personnel Location Software
- RFID Wearable Tags
- RFID Readers or Edge Gateways
These three components work together to locate personnel and can be customized to address the needs of any business environment.Best of all, staff tracking solutions are achieved via passive RFID and/or Beacons, so there's no interruption in staff routine.

When you know where your people, equipment, and patients are, you gain new visibility to hospital performance.

Reduce cost of RTI’s through more efficient inventory tracking.

The use of returnable transport items (pallets, roll cages, returnable plastic containers, tote boxes, ingredients bins, dollies, IBCs, etc) is an increasing phenomenon in the modern supply chain, with companies constantly seeking to reduce costs, increase handling efficiencies and improve environmental responsibility through less waste.

Increasingly stringent traceability regulation worldwide requires companies not only to provide a complete audit of product and ingredients movement in the supply chain but also compels them to track secondary packaging and materials handling equipment flows associated with product shipment. In addition, the supply chain suffers significant costs annually, associated with the loss of equipment/assets and their subsequent replacement.

SmartX Hub® offers an affordable and efficient way to get the greatest value from RTI inventories.
RFID tags on each individual unit make it possible to accurately and automatically track its movement, using fixed readers at strategic in-and-out portals at the distribution center or mobile devices (handheld, cellphones, tablets) readers for mobile read points at remote /customer facilities.

Healthcare Asset Visibility Cuts Costs, Improves Care

Hospitals that automatically track the movement and availability of mobile medical equipment with the RAIN RFID solution from Smartx can help staff locate ready-to-use devices faster, make better use of the existing asset, and reduce costly overstocking and process delays.

  • Reduce capital expenses and other costs through better use of existing asset and improved workflow management
  • Increase staff efficiency with automated work assignments and by making important assets available when and where needed
  • Gain transparency and accountability with visibility into tasks, assignments, and status
  • Improve patient care by freeing staff time and reducing the wait for equipment

Benefits

The Smartx Hub® platform includes a broad range of applications: par level management, asset utilization, shrinkage/theft control, inventory management, preventive maintenance, recall management, rental management and integrations to maintenance management systems.
With Smartx Hub®, managers can track shipped assets and receive notifications upon items arrival or departure in other sites, improving traceability and ensuring items arrive at the correct destination.The data can be integrated to any inventory management system in order to ensure optimal scheduling and planning. Improves high value asset security and adherence to regulations.
The Smartx Hub® enables overseeing the location of all vehicles, trailers, containers, and racks as well as yard service vehicles throughout the yard in real-time while automatically generating accurate inventory information. Prevent shortages and operational disruptions. Automates the management of asset maintenance, warranties, repairs, upgrades and dispatch. Automate PAR-level management.
Automating the management of these mobile assets means all users can be held accountable for the units that pass through their facilities, so shrinkage and their losses can be curtailed, cycle times can be optimized and RTI inventories can be right-sized and lean.

WE’RE BRIDGING THE GAP BETWEEN DIGITAL AND PHYSICAL – AND THIS IS WHERE WE TALK ABOUT IT.

High value asset tracking solution

Enables quick and efficient asset searching and reporting capabilities

Datacenter & IT Asset Inventory

Track high value computer equipment on and off the network, increase security.

Mobile Medical Device Tracking & Distribution

Most healthcare providers would agree that their operations could benefit from improved efficiency, especially in managing vast supplies of medical equipment. Reduce staff time spent on searching for, delivering, maintaining, and cleaning equipment through real-time status and location of equipment. The system knows exactly when the minimum quantity of equipment or supplies has been reached, so it can automatically re-order more. Staff saves time while ensuring healthcare facilities have the resources needed.

Healthcare Asset Management & Optimization

Patient care is delayed or interrupted while staff searches for needed equipment. High-value assets (wheelchairs, IV pumps, instruments, beds, etc.) move untracked around the facility, with no clear ability to determine their locations. Bed and equipment turnover are essential to the efficient operation and difficult to track. Occasionally, Equipment is hoarded or accidentally lost in linen or waste disposal areas.

Mobile Asset Management Solution

Quickly locate critical equipment when it's needed to avoid purchasing new

Equipment & Tool Tracking and Maintenance

Smartx Hub® gives you anytime anywhere access to real-time asset information

Automate Asset PAR-level management

Enables equipment tracking, in real-time, of when items enter or leave an area, such as a soiled or clean utility room, or a centralized distribution area. The system automatically alerts relevant staff upon shortage or surplus of equipment in an area. The system knows exactly when the minimum quantity of equipment or supplies has been reached, so it can automatically re-order more. Staff saves time while ensuring healthcare facilities have the resources needed to meet patients’ needs.

Automate tracking of laundry, uniforms and Textile assets

The possible reasons for the disappearance of linen are because it has been disposed of by staff who may consider it too soiled to launder, stolen or left with patients when discharged home. The RFID tags allow scanners to count the pieces being dispatched and received by the laundry, and also to detect linen in waste bags or stored in cupboards.

Fixed Asset Tracking

Optimize your inventory and streamline the supply chain with real-time location technology.

Regulatory Compliance

Comply with various regulations such as Sarbanes Oxley Section 404, Financial Accounting Standards Board ASC 360, and others

Document and Data File Tracking

Providers have a regulated responsibility to safeguard patient records against loss or unauthorized access. Both, paper and digital records must be strictly controlled. Visitors, patients, and other non-hospital personnel may have access to sensitive areas. Many documents and data files, including charts, physician and pharmacy orders, laboratory reports and imaging files must circulate to be useful. Fixed RFID readers deployed at key entry and exit points let providers offer limited but secure access on an as-needed basis.

Automate Tracking of Supplies and Medications

RFID readers, which provide an on-the-spot reading of RFID tags, allow workers to perform quick and accurate inventories or search for specific items that could be misplaced in the supply room. Automated inventory updates help reduce lost and stolen supplies, non-charged consumables and the time spent locating supplies. With Smartx solution is possible to automate expiring product stock alerts are sent to purchasers, allowing timely re-ordering.

Asset Management and Inventory flyer

UNLIKE OTHER SYSTEMS, SMARTX HUB® IS HIGHLY CONFIGURABLE

"Because RFID, NFC, Bluetooth 4.0 and GPS technologies read multiple tags at once without requiring a line of sight, customers are able to more quickly and accurately locate assets without scanning labels one-by-one. When tracking assets is easy to do, it gets done."

Frequently Asked Questions

Smartx Hub® Platform is a web-based asset inventory and management, allowing customers to enjoy the best user experience and simplest deployment available. No expensive software licenses are needed. Smartx® takes care of the networking, hosting, and product maintenance for you, letting you focus on your rental management business. Data is automatically backed up daily. For our larger customers, traditional enterprise licensing is available, and Smartx Hub® can be integrated with existing databases or servers.
The Smartx Hub® Asset Manager is a powerful tool that will help you in managing your inventory and quickly locate the assets. In it, users can view important information about your asset like status, current location, container location, barcodes, and serial numbers. Tagged assets and individuals are detected, the massive inflow of data is processed by the system to identify, locate and decipher events of particular importance.
Smartx Hub® allows the scheduling of equipment or parts maintenance events and performing/logging these maintenance events at the proper time. The ability to schedule both one-time and recurring maintenance, and then perform/log these events with uploaded reports provides a full and complete audit trail. With after-action reports, you will be able to see when equipment maintenance is performed, what it cost, who it was performed by, and any notes provided.
Tracking the chain of custody is keeping a record of asset transfers among people, "when" and "who". It seems very simple and straightforward, but it is actually very difficult to do if you are using emails or excel sheets to track physical assets. The Smartx Hub® action module enables you to checked-out/in your assets. It reduces assets losses, write-offs, and purchasing costs by instantly logging essential equipment transaction data in a central location. This tracking tool helps you eliminate data entry errors and ensure you always know who has which assets, where they are located, and when to expect them to be returned.
The Smartx Hub® adds the convenience of a fully integrated, straight-line depreciation system to the core of our asset management software. The Smartx Hub® Asset Depreciation module helps you manage and track depreciation for the purposes of accurate financial accounting. It’s built-in tracking methods allow you to monitor and report on the cost and value of your assets over their useful life. In addition, you can configure reports needed for tax and insurance purposes and warranty extension.
Smartx Hub® provides custom reports module. Reports can be Excel, PDF, or CSV format, depending on your needs. Web Reporting allows access to stock information online via a web browser on any smartphone or computer. This web-based inventory reporting feature only requires access to a PC or smartphone with a web browser and access to the Internet. Smartx Hub delivers standard reporting including: Exception Report ; Matching Report ; Lost Inventory ; Total Inventory ; Moved Assets

How Does RFID Work?

Item Intelligence implementations begin with item-level tagging and the incorporation of handheld and/or fixed RAIN RFID gateways or readers.
Each RAIN RFID tag contains a unique serial number that identifies the item, does not require line-of-sight reading, can be read simultaneously, and is
updatable in the field. The tag is encoded with a unique identifier that is tied to a database. 
A line of sight is not required – tags can be read automatically, even through packaging materials and in transit, whenever moving items or people come within range of a reader. RFID systems greatly streamline inventory and asset tracking, virtually eliminating human error while providing instant, detailed records of the movement of assets.

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