IT ASSET AUDITS AND PHYSICAL VERIFICATION

Smartx HUB 's state-of-the art IT Asset tracking solution automatically tracks your entire asset inventory across multiple locations and job sites. Perform accurate life-cycle asset management, track maintenance, and report on data that matters. Manage all of your assets including routers, server blades, desktops, laptops, printers and other racked components, and any items needing to be tracked.

ASSET TRACKING ALERTS

Send out configurable Asset Tracking alerts to multiple users and increase efficient communication.
Email and message alerts can be configured in order to effectively communicate and convey the required message.

SCHEDULE BOTH ONE-TIME AND RECURRING MAINTENANCE

Configure the frequency, start/end date/time, and the added feature to perform/log these events with uploaded pictures to provide a complete audit trail. Generate Reports on Maintenance Events.
Add a floor map in the building where you can break it into different locations.

INCREASE ACCOUNTABILITY WITH OUR CHECK-OUT/IN WORKFLOW

When combined with barcode labels-RFID and scanners (beacon or RFID), our Check-out / Check-in system feature can provide you with High-level benefits including Accountability, Location Support, and Productivity.
Create custom asset tracking reports to confirm equipment checked out, overdue, and expired.

SMARTX HANDHELD RFID READERS & SCANNERS

W ith a SmartX mobile application and a RFID reader in hand, an auditor and/or other authorized staff can find a specific set of assets which are reported as missing from previous audits or counts. Audits and inventory counts are completed 50-90% faster than counts done with manual or bar code methods, saving both valuable personnel hours and substantial auditing cost.

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Do You Know Where Your IT Assets Are?

A complete global IoT asset inventory should help answer the following questions:

  • What  assets you have in your environment?
  • Who owns them and who is using them?
  • How are they related to each other?
  • Is there any unauthorized device or equipment in your environment?
  • How does the vendor life-cycle impact your environment?
  • Is return on assets growing as a measure of your operations?
  • Are you concerned about asset management compliance or audits?

IT Asset Management with RFID

The financial benefits of RFID-assisted asset management are significant, virtually instantaneous, and lasting. An RFID cart’s first trip through a large data center typically discovers hundreds of thousands of dollars of idle assets consuming kilowatts of power, backup power, and cooling capacity.

It is not at all unusual for an RFID project to recover its entire cost in the first few hours of deployment. And the benefits last: RFID helps organizations deploy assets effectively, and avoid
wasting high-performance assets on low-priority tasks.

At physical perimeters, RFID helps control loss and theft without physical search, and covers unattended exits with automated video tracking.

Why Smartx HUB RFID Solutions?

Asset Verification Audits help ensure your data is accurate and up to date. Management of lots of computers, data center equipment, and others  IT assets is challenging in everyday operations, such as:

  • Track an unlimited number of assets across various job sites
  • Physical counting
  • Ghost Assets Elimination
  • Loss Prevention
  • Web browser-based asset tracking from anywhere at any time
  • Paying taxes and insurance only on assets you own
  • Save time and money with comprehensive asset management software
  • Easily share asset inventory data across multiple locations
  • Gain peace of mind when the right asset is in the right place at the right time

Speed and Efficiency in Asset Audit and Reconciliation

With a complete audit history and findings available to the asset managers centrally, the reconciliation and reporting become easier.

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Get Unprecedented Visibility and Control Over Enterprise Value Assets

Benefit Summary

  • Audits, spot audits and inventory counts achieve (or approach) 100% accuracy and completeness. Regulatory compliance is as a result much easier to meet.
  • Audits and inventory counts are completed 50-90% faster than counts done with manual or bar code methods, saving both valuable personnel hours and substantial auditing cost.
  • A more effective trail of asset history, including asset movement between counts, leads to easier reconciliation of audit counts and provides greater asset visibility. This increased visibility leads to improved asset utilization.
  • Asset ownership or responsibility is far easier to track and reconcile. This is an especially important benefit during office moves, facilities or data center expansion, consolidation situations or in IT lab environments. It also
    adds to audit compliance ease.
  • Through greater asset visibility, and through the use of smart alarms, asset security is vastly enhanced.

Key Improvements:

Fixed Asset Visibility
(95% to 100%)
Time for Physical Asset Reconciliation
(70% to 80%)
Inventory visibility and cycle counts
(40% to 65%)
0perations and maintenance costs
(10% to 25%)
Losses of Shrinkage
(5% to 25%)
Warranty Claims
(10% to 30%)
Insurance Costs
(5% to 8%)

Manage all of your enterprise tools across multiple locations

UNLIKE OTHER SYSTEMS, SMARTXHUB IS HIGHLY CONFIGURABLE
ASSET TRACKING 

All of the assets in an office, cubicle, asset storage room, server room, lab or data center rack including desktops, laptops, routers, server blades and other racked components can be identified and audited in just a few seconds.

This can be accomplished automatically or by using a “Smartx Mobile APP” hand-held reader.

Highly scalable and flexible. Suitable for a single server room or giant enterprise with
large data centers.

AUDITED TRAIL 

Smart RFID system management software provides a time-stamped validation of when the asset left or entered the room. As an added benefit, when the employee moving the asset is wearing their RFID badge tag – the employee ID also is recorded.

This permanent record of the move event makes asset management, full auditing, spot auditing and count reconciliations much easier.

DYNAMIC WEB REPORTING 

Tracks multiple classes of enterprise assets and configures to different ownership or auditing rules without requiring customization.

We provides custom reports module. Reports can be Excel, PDF, or CSV format, depending on your needs. Web Reporting allows access to stock information online via a web browser on any smartphone or computer.

FLOOR MAPPING

Displays facility map views of specific assets or groups of assets from a Web-based application and handheld devices. Visualize your operations with customizable maps powered by the collection and transmission of your items data in real time.

MAINTENANCE MANAGEMENT

SmartX HUB® EAM Platform allows the scheduling of equipment or parts maintenance events and performing/logging these maintenance events at the proper time. The ability to schedule both one-time and recurring maintenance, and then perform/log these events with uploaded reports provides a full and complete audit trail. 

TRANSFER-IN / TRANSFER-OUT

Keeping a record of asset transfers among people, “when” and “who” is actually very difficult to do if you are using emails or excel sheets to track transferred assets. This feature will helps you eliminate data entry errors and ensure you always know who has which assets and when to expect them to be returned.

ASSET DEPRECIATION

We adds the convenience of a fully integrated system to the core of our asset management software. Our Asset Depreciation module helps you manage and track depreciation for the purposes of accurate financial accounting.

USER ACCESS

We have a inherit user permission levels. We also features flexible and powerful user authorization specifying exactly what assets and locations with a user are authorized to see.

CHECK-IN / CHECK-OUT

Tracking the chain of custody is keeping a record of asset among people, “when” and “who”. It seems very simple and straightforward, but it is actually very difficult to do if you are using emails or excel sheets to track physical asset.