Reducing Auditing Time and Improving Accuracy in Audits

Education Institutes providers would agree that their operations could benefit from improved efficiency, especially in managing vast number of equipment and IT devices.

Automated asset tracking helps to improve efficiency and save costs for education business, which are tasked with managing hundreds of pieces of equipment , files and other assets across large facilities.

See the location of items in real-time for visibility into workflow status and resource planning.

Reduce capital expenditures and rental costs through efficient use of equipment and ensure compliance with maintenance and regulated processes.


Keeping everything in a centralized database

Supplies such as IT supplies, consumables and medications are often misplaced, out of stock or expired because there is no a definitive system to monitor inventory changes.

High usage levels and access by multiple users who do not monitor stock levels lead to inaccurate inventories and unnecessary rush orders to meet teacher needs.

Purchasers need to know when various consumables are nearing re-order status, with minimal staff monitoring.

In many cases, K-12 schools and colleges buy unnecessary extra supplies because their manual asset tracking systems can’t show them what have been already purchased. This risk is eliminated when using a Smartx cloud-based platform.

Suppliers of stock rooms items gain complete visibility into all inventory stored at their  multi-locations or sites.


REAL-TIME Asset Visibility

RFID UHF technology provides unparalleled speed and accuracy advantages compared to bar code and other RFID technologies for tracking equipment that flow in the education institutes. Assure that the right assets are available when and where they are needed.

To find assets which have been lost, stolen, or are simply missing (known as ghost assets) might be impossible. With Smartx Hub® asset software, educational institutions can track these items down and ensure they’re accounted for within the database.

RFID tagging individual assets allows Education personnel to document each asset statistics (image, name, manufacturer, manufacturer’s ID number, date of purchase, number of use cycles, repair history, and location).

Rule-based engine enables numerous events (enter/exit, overflow/shortage, dwell time, etc.) to trigger multiple alerts and notifications.


Speedy and Accurate Inventory Management

Most Educational providers would agree that their operations could benefit from improved efficiency, especially in managing vast number of equipment. Reduce staff time spent on searching for, delivering, maintaining, and cleaning equipment through real-time status and location of equipment. Without the intensive labor, companies can afford to replace the annual audit with weekly or even more frequent inventory counts. Smartx Hub® supports multiple fixed and mobile data collection technologies including Bar Coding, RFID, In one central area you store all the lifecycle details of an asset; such as, purchasing, warranty, maintenance, physical location and other key dates or documents.

Document and Data File Tracking
Educational Institutions have a regulated responsibility to safeguard students records against losses or unauthorized access. Both, paper and digital records must be strictly controlled. Visitors and other non-educational personnel may have access to sensitive areas. Fixed RFID readers deployed at key entry and exit points let providers offer limited but secure access on an as-needed basis.
Automate Tracking at the Stock Room
Stockroom module allows the tracking of non traditional assets such as stockroom, inventory and consumable items. If you were tracking consumables you could assign various quantities to locations and check them out reducing the inventory on hand. If items are returned, you can check the quantity back into inventory thus increasing the inventory on hand With Smartx solution is possible to automate expiring product stock alerts are sent to purchasers, allowing timely re-ordering.

How Does RFID Work?

Radio frequency identification, or RFID, uses radio waves to communicate between a RFID reader and an electronic tag affixed to an object.
Each tag is encoded with a unique identifier that is tied to a database. Tags can be read using handheld or mobile readers, shelf or tabletop readers, or readers that can be installed at doorways or in portal configurations.
A line of sight is not required – tags can be read automatically, even through packaging materials and in transit, whenever moving items or people come within range of a reader. RFID systems greatly streamline inventory and asset tracking, virtually eliminating human error while providing instant, detailed records of the movement of assets.

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